Newsletter March 2012

Staffing Time Again!

By: Dave Najduch, President

Once again we are approaching the end of the school year and I know some of you are waiting for the staffing process to begin. If you are thinking about a move to a different school in the division for the fall, you might want to review the following information.

The dates and times provided in the table below have come from the WSD and reflect those which the division will use as it moves through the staffing process over the coming months.

WSD Staffing Timelines
Thursday ,  May 3   1st Ad in Schools
Monday ,    May 7 12:00 p.m. Deadline for Applications
Tuesday,     May 22   2nd Ad in Schools
Thursday,   May 24 12:00 p.m. Deadline for Applications
Tuesday ,    June 5   3rd Ad in Schools
Wednesday,  June 6 4:00 p.m. Deadline for Applications

Things to remember:

  1. If your employment situation is such that you must get a change for the coming school year, you need to write a confidential letter to the Assistant Director of Human Resources ASAP asking for the change and providing a brief explanation as to why this must occur. If you would like assistance in preparing the letter, please contact me at the WTA office (831-7104 or In writing the letter, you accept the fact the division may place you in a different program for the fall without the opportunity of applying for specific jobs. Writing the letter is not a short cut to obtaining interviews through the staffing process.
  2. Every year at staffing time there is some confusion about school intention sheets. Members feel that if they indicate on a school intention sheet that they are not applying for positions and a great job is advertised in the bulletin, they can not apply. This is not accurate. An intention sheet is simply that, at the time you are completing it, I would always indicate that my intention is to stay in the building / program. If something comes out in the job postings that I am interested in later, my intention has now changed and I am free to apply for the positions that are posted.
  3. Surplus Declarations: It is our understanding that if a staff member in a building is to be declared surplus, it should be occurring prior to the first “Ad” being posted to the schools. If declarations are taking place after the postings have come out, please contact the WTA office.
  4. The “ad” is actually the list of open positions that the WSD has available and would like individuals to apply for. The electronic version of the ad will be available on Employee Connect on the days indicated in the table. If you are thinking about a move, check the posting.
  5. Our office always receives questions about who can and cannot apply for posted positions in the bulletins. If you are a person on a permanent fulltime contract you are able to apply and will be considered for positions. If you are a part time permanent person, you can apply for the same percentage position or you can look for an increase in contracted time through the staffing process. Term teachers and substitutes are not able to apply for the posted positions.
  6. Your application should consist of a current resume and covering letter. You can start working on the resume now, be sure to included teaching and other experience. The resume is the general description of who you are and the experience you bring to the table as a teacher. The covering letter is job specific and should be written for the position you are applying for and be included with the resume. Both the resume and covering letter need to be sent to HR.
  7. Don’t miss the deadline (date and times indicated). The staffing process moves very quickly and many people are moved, you need to have your application in on time to be considered.
  8. Don’t apply for a large numbers of jobs. Be selective. I would always advise members to pick the two of three positions you really want verses applying for ten or fifteen positions at a time. Try to tailor what you apply for to what you teach and have a background or training in. This will increase the likelihood of obtaining an interview.
  9. If you get an interview for a new position, practice some responses to some sample questions with a family member or trusted colleague. Many teachers have not been interviewed in a long time and it is helpful to reflect on what questions you might be asked and how you will respond to them. In practicing your responses it is also helpful to hear yourself answering the questions and make adjustments to your responses based on the feedback provided to you.
  10. Contact the WTA office (831-7104 or and speak to me if you have:
    • applied for positions over the last few years and never received an interview.
    • had a difficulty with the electronic posting system.
    • had a difficulty or concern about the staffing process this year. It is best for our office to hear about these situations as they occur rather than trying to address issues in September of October of next year.

A Closer Look at the New Personal Leave Day

By: Nathan Martindale, Vice-President

In the January 2012 WTA Newsletter, I began a series that takes a closer look at the Collective Agreement. The first article was regarding Preparation Time and it appears in the Newsletter Archives, if you haven’t had a chance to read it yet. Another clause in our Collective Agreement that generates several questions at each school visit is the new Personal Leave Day clause.

The Personal Leave Day Clause contains the following provisions and restrictions:


  • Each full-time member is entitled to one day per school year.
  • Each part-time member is entitled to one day per school year on a pro-rated basis.
  • This personal leave may accumulate up to two days (banking the day in Year 1 and taking two days in Year 2).
  • Members do not have to provide a reason for this leave.
  • Members will not be deducted any salary for this leave.
  • This leave can be taken adjacent to a weekend or long weekend.
  • This leave can be taken in conjunction with the Compensatory Day Leave.


  • This leave may not be attached to the Summer, Winter or Spring Breaks.
  • This leave cannot be taken on one of the ten designated Professional Development/Administrative Days.
  • The request for this leave exists on a first-come, first-served basis in each school. In schools with forty or more full-time members, no more than three members can access this leave on the same day. In schools with less than forty full-time members, no more than two members can access this leave on the same day.

The WTA has advocated for many years to have this clause included in the Collective Agreement. The Personal Leave Day is there for you to use, so please use it! From the feedback we have gathered, this clause has been one of the most well-received additions to our Collective Agreement in recent years. Once again, on behalf of all WTA members, I would like to thank the current and former Negotiations Committees, and especially the Table Team, for their hard work to make this clause a reality.

If you have any questions regarding the Personal Leave Day, or any other question, please do not hesitate to call the WTA Office at 831-7104.

General Information


  • Original claim receipts are always required. Copies will not be accepted (other than when Manulife is the second payor.)
  • Prescription Drugs: there is a $1200. threshold for drug expenses incurred in each Pharmacare benefit year (April to March) for an insured or family under age 65. Reimbursement of drug claims will cease once Manulife has paid $1200. At that point, the claim is returned and the insured must apply for Manitoba Pharmacare.Once application has been made, resubmit the claim to Manulife with a copy of the Pharmacare application. Your annual deductible will be entered on the system and future claims for the year will continue to be paid until the deductible is reached. To avoid payment interruption it is suggested that everyone make application.
    • Threshold for insureds age 65 or over is $800 before they must forward their Pharmacare Form to ManuLife.
    • Pharmacare applications are available at any pharmacy.
  • For all Practitioners: i.e. Physiotherapist, Athletic Therapist, Occupational Therapist, Speech Therapist, Massage Therapist, Audiologist, Psychologist, Chiropractor, Chiropodist/Podiatrist, Osteopath, Naturopath and Dietician. Be sure that the receipt clearly indicates the Practitioner’s Provincial registration number and their designation:
    • e.g. Chiropractor – D.C. (Doctor of Chiropractry)
    • Massage Therapist – R.M.T. (Registered Massage Therapist)
    • Psychologist – (Ph.D. in Psychology)
      • Some generic receipts do not always indicate this information.
      • This information will be necessary on each claim.
  • For Chiropractic services incurred prior to reaching the maximum under Manitoba Health (first 12 visits in a year), ensure that the Chiropractor’s receipt clearly specifies that the charges are for services not covered by Manitoba Health, i.e. ’non-insured services.‘ These may include x-rays, examinations, pre- and post-treatment evaluations, instrumentation and adjunctive therapies.
  • Orthotics ($400. per three (3) calendar years): due to fraudulent practices by some suppliers in recent years, Manulife has been forced to tighten the requirements for reimbursement of this benefit. The following documentation is required with each claim:
  • From the physician/practitioner:
    1. A copy of the recommendation or referral from the prescribing physician, podiatrist or chiropodist,which includes the medical condition(s) necessitating the use of orthotic appliances.
  • From the supplier:
    1. Copies of the biomechanical examination and gait analysis performed.
    2. Complete description of the process used to create the orthotics, including the casting technique and the raw materials used.
    3. Confirmation that the orthotics have been paid in full (supporting receipt) or confirmation that the patient has received the appliances.

    Out-of-Country Travel/ManuAssist [9505] (for active members only – not retirees):

    For medical expenses in excess of $200:

    In the event you or your dependents incur over $200. in expenses, contact ManuAssist via the toll-free number on the reverse of your blue card (active members only.)

    • The caller provides ManuAssist with the Employee’s name, policy, certificate number and the imprinted ID number on the card (9505).
    • ManuAssist will confirm your group coverage with Manulife and arrange for the payment of medical expenses (provided they were contacted before the expense was incurred.)
    • You will be asked to sign an authorization form, allowing them to coordinate payment of the claim on your behalf through Manitoba Health and your Manulife plan.

    For medical expenses under $200:

    • Pay for the expense and obtain receipt.
    • When you return home, submit claim to Manitoba Health.
    • Once reimbursement is received from the Provincial plan, submit ‘Out-of-Province/Out-of-Canada Health Claim’ form to Manulife, accompanied with copies of receipts and the statement from Manitoba Health. Manulife will pay the remaining balance of eligible expenses.

    Please refer to the ManuAssist brochure that you received with your card for further details on this benefit.

    As of March 1st, 2005 eye examinations, every two years, have been added to the Manulife Extended Benefit Health plan for active members only – not retirees.

    1. Paramedical Practitioners
      • Athletic, Occupational, Physio Therapy – combined maximum $750 per person, per calendar year for both practitioners combined
      • Audiologist – $500. per person, per calendar year
      • Chiropractor – $500. per person, per calendar year
      • Dietician – $500. per person, per calendar year
      • Massage Therapist – $500. per person, per calendar year
      • Naturopath – $500. per person, per calendar year
      • Osteopath – $500. per person, per calendar year
      • Podiatrist or Chiropodist – $500. per person, per calendar year
      • Psychologist – $500. per person, per calendar year
      • Speech Therapist – $500. per person, per calendar year
    2. Prosthetic Appliances and Miscellany
      • Surgical brassieres and breast prostheses, $400. per single prosthesis or bra, per calendar year
      • Expenses associated with the purchase and installation of hearing aids $1000. every 5 calendar years

    Electoral Units not represented at the February Council meeting: Adult EAL, Carpathia, Champlain, COTE, David Livingstone, Dufferin, J.B. Mitchell, Lord Selkirk, Luxton, Montrose, Mulvey, Norquay, R.B. Russell, Rockwood, Special Ed. – 700 Elgin Ave., Strathcona, Substitutes and Wolseley

    The views expressed in articles in the Newsletter are not necessarily those of the Association