Staffing Time Again!
The following is an updated version of the staffing article provided in the WTA newsletter on a year-to-year basis.
Once again we are approaching the end of the school year and I know some of you are waiting for the staffing process to begin. If you are thinking about a move to a different school in the division for the fall, you might want to review the following information.
The dates and times provided in the table below have come from the WSD and reflect those which the division will use as it moves through the staffing process over the coming months.
|WSD Staffing Timelines|
|Friday , May 2||1st Ad in Schools|
|Tuesday, May 6||12:00 p.m.||Deadline for Applications|
|Friday, May 23||2nd Ad in Schools|
|Monday, May 26||12:00 p.m.||Deadline for Applications|
|Thursday, June 5||3rd Ad in Schools|
|Friday, June 6||4:00 p.m.||Deadline for Applications|
Things to remember:
- If your employment situation is such that you must get a change for the coming school year, you need to write a Confidential letter to, Christine Rhodes, the Assistant Director of Human Resources ASAP asking for the change and providing a brief explanation as to why this must occur. If you would like assistance in preparing the letter, please contact me at the WTA office 204-831-7104 or at email@example.com. In writing the letter; you should accept the fact the division may place you in a different program for the fall without the opportunity of applying for specific jobs. Writing the letter is not a short cut to obtaining interviews through the staffing process.
- Every year at staffing time there is some confusion about school intention sheets. Members feel that if they indicate on a school intention sheet that they are not applying for positions and a great job is advertised in the bulletin, they can not apply. This is not accurate. An intention sheet is simply that, at the time you are completing it, I would always indicate that my intention is to stay in the building / program. If something comes out in the job postings that you are interested in later, your intention has now changed and you are free to apply for the positions that are posted.
- Surplus Declarations: It is our understanding that if a staff member in a building is to be declared surplus, it should be occurring prior to the first “Ad” being posted to the schools. If declarations are taking place after the postings have occurred, please contact the WTA office.
- The “ad” is actually the list of open positions that the WSD has available and would like individuals to apply for. The electronic version of the ad may be available on Employee Connect the day before the date indicated in the table. If you are thinking about a move, check the posting.
- Our office always receives questions about who can and cannot apply for posted positions in the bulletins. If you are a person on a permanent fulltime contract you are able to apply and will be considered for positions. If you are a part time permanent person, you can apply for the same percentage position or, you can look for an increase in contracted time through the staffing process. Term teachers and substitutes are not able to apply for the posted positions.
- Your application should consist of a current resumé and a covering letter. You can start working on the resumé now, be sure to include teaching and other experience. The resumé is the general description of who you are and the experience you bring to the table as a teacher. The covering letter is job specific and should be written for the position you are applying for and be included with the resumé. Both the resumé and covering letter need to be sent to HR.
- Don’t miss the deadline (date and times indicated). The staffing process moves very quickly and many people are moved. You need to have your application in on time to be considered.
- Don’t apply for a large numbers of jobs. Be selective. I would always advise members to pick the two or three positions you really want verses applying for ten or fifteen positions at a time. Try to tailor what you apply for to what you teach and have a background or training in. This will increase the likelihood of obtaining an interview.
- If you get an interview for a new position, practice some responses to some sample questions with a family member or trusted colleague. Many teachers have not been interviewed in a long time and it is helpful to reflect on what questions you might be asked and how you will respond to them. In practicing your responses it is also helpful to hear yourself answering the questions and make adjustments to your responses based on the feedback provided to you.
- A permanent contracted member can apply for a job which is listed as “term” in the staffing bulletin. If you are successful at obtaining the position, next year you may have to go through the staffing process again if the term person returns to their job.
- Contact the WTA office (204-831-7104 or firstname.lastname@example.org) and speak to me if you have :
- applied for positions over the last few years and have never received an interview.
- had a difficulty with the electronic posting system.
- had a difficulty or concern about the staffing process this year. It is best for our office to hear about these situations as they occur rather than trying to address issues in September or October of next year.