| I. |
The Executive Nominating & Elections Committee shall
solicit candidates to represent a cross section of the membership.
|
| II. |
There shall be a forum for all Executive candidates at
the March Council meeting.
|
| III. |
Procedure
| A. |
There shall be four different ballots used. Each
ballot shall be a different colour and shall have
the names in a different order. The procedures shall
be:
| 1. |
random order by drawing for ballot #1;
|
| 2. |
start with the fifth name on ballot #1 for
ballot #2;
|
| 3. |
start with the tenth name on ballot #2 for
ballot #3;
|
| 4. |
start with the fifteenth name on ballot #3
for ballot #4.
|
|
| B. |
Each school shall receive some ballots of each
colour.
|
| C. |
Under the direction of the Returning Officer, each
voter shall sign the voting register. When voting
has been completed, the Returning Officer shall counter-sign
the register and shall ensure that the number of ballots
corresponds to the number of signatures. When the
number of ballots is in excess of the number of signatures,
all ballots in the electoral unit shall be declared
void.
|
| D. |
Electoral units whose ballots are void shall be
informed in writing.
|
| E. |
The Executive, on recommendation of the Chief Returning
Officer, shall name two Assistant Returning Officers
for the counting of ballots. The Chief Returning Officer
and the two Assistant Returning Officers shall be
present on the afternoon and evening of ballot counting.
(May 24, 1988)
|
| F. |
Election results shall be sent to all Council representatives
and alternates, within two weeks of the election.
(December 13, 1993)
|
|
| IV. |
The Nominating Committee shall announce an interim list
of candidates at the February Council meeting. Council shall
be informed that further nominations may be made at that
Council meeting and as governed by the Constitution. (Amended
February 17, 1986)
|
| V. |
Members of the current Executive must declare their candidacy,
including Table Officer positions, by the February Council
meeting. (Amended April 13, 1992)
|
| VI. |
Withdrawals from candidacy for any position shall be
in writing to the Chief Returning Officer only. (December
13, 1993)
|
| VII. |
Persons who withdraw their candidacy for the position
of President, Vice-President, Secretary or Treasurer after
the February Council meeting shall be prohibited from accepting
nominations for any of those positions for that election.
|
| VIII. |
If the difference of ballots cast for any specific position
is 5% or lower between the position in question and the
next highest total, an automatic recount shall occur. If
the difference is higher than 5% and less than 10% the recount
shall be at the discretion of the Chief Returning Officer.
(April 18, 1983)
|
| IX. |
Election biographies shall have a limit of 200 words
and that definite and indefinite articles and conjunctions
shall be included. (May 8, 1990)
|
| X. |
All candidates will be contacted by the Chief Returning
Officer with the results of the election on the evening
of ballot counting. (December 13, 1993)
|
| XI. |
BY-ELECTION PROCEDURE
| A. |
WTA Vice-Presidential Process
| (i) |
The election shall be conducted by the Chair
of the WTA Executive Nominating and Elections
Committee who shall act as the Chief Returning
Officer (CRO).
|
| (ii) |
All Executive members wishing to declare
their candidacy for the position of WTA Vice-President
shall indicate their intention to the WTA office
by no later than 4:00 PM seven (7) days prior
to the election occurring.
|
| (iii) |
Other Executive candidates may also be nominated
by 12:00 Noon on the day prior to the election.
These nominations must be in writing and require
the signatures of ten (10) Council Representatives.
|
|
| B. |
Council Process
| (i) |
Prior to the election, the CRO shall name
up to four (4) Council Representatives to assist
in the electoral process. These individuals
shall collect ballots and assist in the count.
|
| (ii) |
The CRO shall conduct a candidate's forum
at the Council meeting during which the election
will occur.
|
| (iii) |
Each candidate shall be given five (5) minutes
to speak to the Council prior to the election.
The speaking order shall be determined by random
draw.
|
| (iv) |
No election materials will be distributed in
the Auditorium. Campaign materials and campaigning
may occur outside the Auditorium prior to the
start of the Council meeting. |
|
| C. |
Voting Process
| (i) |
Each WTA Council Representative and/or official
Alternate shall receive a ballot. An official
Alternate shall be defined as the person named
by the electoral unit who is representing a
regular WTA Council Representative unable to
attend the meeting.
|
| (ii) |
The successful candidate requires 50% plus
one of the votes, based on the eligible number
of Council Representatives present at the meeting.
|
| (iii) |
Should no candidate receive 50% plus one
in the first ballot, the candidate with the
least number of votes is dropped from the list.
This process of dropping the candidate with
the least number of votes will continue through
subsequent ballots until there are two (2) candidates.
|
| (iv) |
The ballots shall be counted by the CRO, the
Council Representatives named by the CRO, the
Business Agent and the Administrative Assistant. |
|
| D. |
Table Officer Positions
| (i) |
If the individual elected to the position
of WTA Vice-President is a Table Officer, an
election at the same Council meeting shall occur
to fill the vacant position.
|
| (ii) |
The CRO shall call for nominations three
times. Nominees for the vacant position may
only come from the current Executive. Individuals
may be nominated by Executive or Council members.
|
| (iii) |
Candidates for the position will be given
two (2) minutes to speak to Council. The order
shall be determined by random draw.
|
| (iv) |
A vote will occur in the same manner as described
for the Vice-President's position, in Section
C.(iii) of this document. |
|
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